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Further Changes Proposed to “Notice-and-Access” for Proxy Solicitation
Highlights
Notice-and-access system may be used for all meetings Investment funds not permitted to use notice-and-access system Timings specified for delivery to intermediaries, sending paper copies and deposit of legal proxiesThe Canadian Securities Administrators (CSA) have republished for a second round of comments proposed changes to the proxy solicitation process. Amendments to National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer (NI 54-101) to introduce a notice-and-access system for providing proxy materials to beneficial owners, among other changes, were initially published in April 2010. The initial proposal has been revised and republished for further comments, which indicates that the revisions are considered to be material changes, so the revised proposal warrants a careful review. This bulletin will focus on what we judge to be the significant changes. For a description of the full original proposal, see our April 2010 Blakes Bulletin: Amendments Proposed to Improve Proxy Solicitation for Beneficial Owners .
Reporting issuers other than investment funds can use notice-and-access for all meetings
The original proposal would not have permitted reporting issuers to use notice-and-access for "special meetings" as defined in NI 54-101. Under the revised proposal, it is proposed that notice-and-access be permitted for all meetings. However, investment funds will not be permitted to use notice-and-access.
Must provide advance notice of first use of notice-and-access
The original proposal would have permitted a reporting issuer to use notice-and-access without giving shareholders any prior notification. Under the revised proposal, it is proposed that a reporting issuer must provide advance notice that it intends to do so three to six months before the first meeting. The issuer must issue a news release and post information regarding notice-and-access on a website that is not SEDAR.
Under the revised proposal, it is no longer proposed that reporting issuers must issue a news release disclosing intention to use notice-and-access before every meeting. Instead, the reporting issuer will state its intention to use notice-and-access in the notification of meeting and record dates sent under NI 54-101.
Proxy Systems Get Into Any Site - News
All of these materials (and all other tender offer documents filed with the SEC) will also be made available at no charge at the SEC's website ( www.sec.gov ). In connection with the potential one-step merger, the Company will file a proxy statement
If you have any questions concerning the proposed amendments, please contact Ross McKee at 416-863-3277 or ross.mckee@blakes.com, or any other member of our Securities Group. The materials on the website are provided for informational purposes
Investors and security holders may obtain a free copy of the definitive joint proxy statement / prospectus (when available) and other documents filed by ETE and SUG with the SEC at the SEC's web site, www.sec.gov . The definitive joint proxy statement
The definitive Proxy Statement will be mailed to shareholders of the Company. Shareholders may obtain free copies of these documents (when they are available) and other documents filed with the SEC at the Company's website (www.ems-t.com) under the
PHC's shareholders and other investors will be able to obtain a free copy of the proxy statement/prospectus, as well as other filings containing information about PHC and Acadia, without charge, at the SEC`s Internet site (http://www.sec.gov).
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